Administrative Assistant

• Office administration and management to ensure that the organization's administrative needs are met efficiently and economically, including formulation of workflow policies and procedures and initiating on process improvements for efficiency and effectiveness.
• Manage general administrative duties including but not limiting to card access creation, asset management, Insurance, billing and invoicing, office supplies and maintenance duties.
• Attend to auditors during audit periods.
• Prepare and ensure timely submission of office bill payments.
• Assist managers in coordination of interviews where necessary.
• Source and evaluate office supplies and equipment purchase to ensure cost efficiency.
• Provide necessary administrative support to the operations.
• Working closely with JnJ committees and management for the coordination of plans and events.

As part of the supportive force behind processes and people, the Administrative Assistant will need to be adept in office management functions and facilitating operational process to help organisation achieve its goals. The administrative assistant will report to HR manager in Kuala Lumpur to serve as a key person for ensuring a smooth operation of all administrative related functions and supporting all related financial and human resources processes.

• The candidate would be stationed in Kuala Lumpur, Malaysia.
• 1 to 3 years of relevant working experience in fast-paced industries.
• Highly energetic, passionate, people oriented with excellent written and communication skills.
• Must be willing to deliver and collect documents offsite or banking where necessary.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency in numerical and have a good understanding of budget management, with sharp focus on details. 
• Must have a pronounced risk awareness and some knowledge of risk and compliance with key policies and processes.
• Proficiency in Microsoft Office, Excel and other relevant software, such as procurement or any online billing platform systems.